Terms and Conditions

Contract

The Terms and Conditions will form the contract between Auto Tours International, DBA Auto Tours USA and the person making/paying for the booking. No contract exists until Auto Tours Europe has received payment and issued its confirmation invoice. Rates are subject to currency fluctuation and Government taxes and may be changed without notice. Rates are guaranteed upon acceptance of full payment.

Booking Time Frame

Please allow a minimum of 4 weeks before departure.

Payment

Payment with a credit card is required to make a reservation. If a booking is made 60 or more days before departure, a non-refundable deposit is payable by Visa or MasterCard. The remaining balance will be collected approximately eight weeks prior to departure. For reservations made less than 60 days before departure, full payment will be due at time of booking.

Tour Deposit: 10% of package total

Travel Insurance

We highly recommend the purchase of a Travel Insurance protection plan.

Cancellations/Refunds/Change

Notice of cancellation must be made by e-mail directly to the Company

Duration Charge Per Person
60+ Days Deposit Only
59-45 Days 25%
44-30 Days 50%
29-22 Days 75%
21 to Day of Departure 100%

Once the booking is confirmed, changes incur following amendment fees: 60 + days — $30.00 per person, 59 days to day of departure — changes are treated as a cancellation and rebooking and cancellation charges as above apply. It is not possible to make refunds after departure date for any services not used including but not limited to hotels, and car rental.

It is your responsibility to thoroughly check your documents upon receipt and to inform Auto Tours USA, Inc. immediately if there is an error so that it can be corrected prior to departure. If Auto Tours USA, Inc. is not advised accordingly no liability on its part will be accepted. Also, it is your responsibility to ensure that you take all of the travel documents sent to you, including but not limited to Hotel, and Car Vouchers, explorer kit, etc.). If you do not have your documents you will be expected to pay for services and will not be reimbursed by Auto Tours USA, Inc.

Changes by the Company

On occasion it may be necessary to amend certain arrangements of your holiday, which we reserve the right to do at any time. If a major change occurs we will inform you as soon as possible. Major change is one that involves a change in location or offering a lower category hotel. In these instances we will offer an alternative subject to your acceptance and if the hotel originally booked is of a superior category and is substituted with a standard category, we will issue a refund to you Upon acceptance of the change no further claims for compensation or additional expenses will be accepted. In no case we will pay compensation or accept liability if change is due to force majeure; risk/threat of war; industrial disputes; riot; civil strife; terrorist activity; natural/nuclear disasters; fire or adverse weather conditions; technical problems to transport; closure or congestion of airports or ports; cancellations or changes of scheduled airlines and similar events beyond our control.

If we Cancel your Vacation

We reserve the right in any circumstances to cancel your vacation. In this event we will inform you as soon as possible and offer you an alternative vacation of a comparable standard if available, or refund all monies paid.

Links

This website contains links to external websites operated by parties other than Auto Tours USA Inc. Such links are provided so that you can explore related information. Auto Tours USA Inc. does not control such websites and is not responsible for their content or your use of them.

Rental Car Qualifications

Minimum rental age is 21 years in all states except for New York and Michigan, where the minimum rental age is 18. With the exception of New York, renters age 20-24 will be subject to an age differential of US$15 per day for car classes A-G and US$25 per day for all other car classes except Hertz Prestige Collection Vehicles. In New York, renters 21-24 will be subject to an age differential of US$35 per day for car classes A-F and US$45 per day for all other car classes except Hertz Prestige Collection Vehicles. Renters 18-19 will be subject to an age differential of $US41 per day in Michigan and New York for car classes A-F only. Minimum rental age is 25 years in all states for Hertz Prestige Collection Vehicles (P6 and T4). The minimum age for additional authorized operators is the same as noted above for the authorized operator.

All extra charges including one-way drop-off charges to be paid to Hertz locally.

Renters, including additional authorized operators, must present a valid national driver's license*, a return airline ticket, and the voucher (except voucherless programs). A credit card in the renter's name or a minimum cash deposit of $300 is required.

*Residents of the UK renting in the US are required to have both parts of the photo-card license, a plastic photo-card displaying your photograph and scanned signature, and an accompanying paper document.

Rates are non-discountable and may be increased in jurisdictions that during the period covered by this agreement change the tax rate, local surcharge, or other inclusive items or introduce laws to prohibit the offering of optional services such as LDW (Loss Damage Waiver).

Be advised that certain locations and car classes require two (2) forms of identification as a condition to rent. Please ask to check at time of reservation if special conditions pertain to their particular rental.

If any provision of this agreement conflicts with applicable national or local law, or if such law imposes different or additional requirements applicable to the rights or obligations of the parties hereunder, then the provisions of such law shall apply to the extent necessary to comply therewith.

Additional Authorized Driver

Additional authorized drivers must be registered in the rental agreement. There is an extra charge for each additional authorized driver of $13.00 per day, with a maximum charge of $91.00 per person (AAO) per rental, with the following exceptions:

  • Within the States of California state law prohibits assessment of an AAO fee.
  • Within the State of New York, the fee is $3.00 per day, up to a maximum AAO fee of $35.00 per rental.
  • Within the State of Nevada, the fee is $10.67 per day, up to a maximum AAO fee of $74.69 per rental.

The above fees will apply for Additional Authorized Drivers unless AAO fees are stated as being included in the quoted net rates. The minimum age for additional authorized operators is the same as noted above for the authorized operator.

Driving Licenses

Renters must present a valid national driving license. If the driving license is not in English, then an International Driving Permit is strongly recommended. This is required for translation purposes to confirm the validity of the driver's license for the safety of our renters and for Hertz. Note: A current valid foreign driving license must always be presented at the rental counter. Residents of the UK renting in the US are required to have both parts of the photo-card license, a plastic photo-card displaying your photograph and scanned signature, and an accompanying paper document.

Travel Documents/Proof of Citizenship

It is your responsibility to be in possession of a valid machine readable passport and/or visa if required. Your passport must be valid for at least 6 months beyond the duration of your stay. British Citizens do not normally require visas, but Irish and British Subjects do. Please check with the American Embassy. Travel documents will be mailed 14-21 days prior to departure. Documents cannot be sent until full payment is received.

Descriptions

Auto Tours USA strives to ensure accuracy of descriptions and information, however we are not able to control all holiday components and advertised facilities may be withdrawn or changed. We cannot accept liability for loss of an advertised facility or withdrawal of free or discounted offers. Such offers are added value and are non-refundable if not provided or used. Prices specified herein do not reflect Value Added offers unless noted otherwise.

Responsibility and Limitations of Liability

Auto Tours USA Inc., as the operator, is solely responsible for selecting the suppliers that provide the component parts (e.g. hotel accommodations, transfers, and car rental firms) for the vacations described on this website. These suppliers are independent contractors. Auto Tours USA does not own, control or operate, nor is it an agent for any suppliers furnishing tour component parts, and therefore in the absence of its negligence, Auto Tours USA cannot be held liable for loss or damage to property or injury to person, caused by reason of any act or omission, intentional negligence or otherwise by such third party supplier. Auto Tours USA makes no implied or expressed warranties in the offering of any tour described on this website. Auto Tours USA reserves the right to cancel or alter any itinerary at its sole discretion. The information and rates are accurate at the time of posting and are subject to change without notice.

By making final payment for any of the vacations, customer acknowledges and agrees to all of the terms and conditions, in particular, to the limitations of liability set forth above.

Misadventure

Should you or any member of your party suffer illness, personal injury or death through any misadventure arising out of an activity which does not form part of your holiday arrangements, we shall offer assistance such as we are able. Such assistance shall take the form of guidance and advice only without accepting any liability whatsoever.

Hotel Accommodation

Auto Tours USA reserves the right to substitute alternative hotels to those featured, provided they are of comparable category or better. All properties are contracted on a 'Run of House' basis, which means you have a standard room from any part of the property unless otherwise advertised. Special accommodation requests, such as adjoining rooms, or twin beds are subject to the hotel availability and cannot be guaranteed. We cannot accept any booking that is conditional upon special requests being met. Children and 3 / 4 adult prices are based on use of existing bedding. Rooms usually have one or two double beds, depending on room size. Rollaway beds are often available to ease sleeping arrangements and usually incur a supplementary charge payable locally to the hotel.

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